Administrative Assistant Company: NorthEast Provider Solutions Inc. City/State: Valhalla, NY Category: Clerical/Administrative Support Department: Neurosurgery Union: No Position: Full Time Hours: M-F Shift: AM Req #: 40255 Posted Date: Oct 29, 2024 Hiring Range: $24.07-$30.26 Apply Now External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/27804) Internal Applicant link Job Details: Job Summary: An Administrative Assistant works to ensure that the daily operations of the clinic, doctor’s office, or hospital in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions to one or more departments or managers. Responsibilities: + Acts on behalf of and conserves an executive’s time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. + Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party. + Receives, greets, and directs patients and guests, in person or via telephone. + Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties. + Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations. + Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries. + Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information. + Processes expense reports and supporting documentation. + Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies. + Maintains a professional appearance and a clean, safe environment. + Respects patients by recognizing their rights; maintaining confidentiality. + Utilizes technology, including specialized software as applicable, to maximize productivity. + Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports. + Develops and maintains electronic files as necessary. + Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner. + Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties. + Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. + Other duties as assigned. Qualifications/Requirements: Experience: Previous administrative, clerical, or secretarial experience, preferred. Education: High school diploma or equivalent, required. Licenses / Certifications: Other: Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point). About Us: NorthEast Provider Solutions Inc. Benefits: We offer a comprehensive compensation and benefits package that includes: + Health Insurance + Dental + Vision + Retirement Savings Plan + Flexible Savings Account + Paid Time Off + Holidays + Tuition Reimbursement Apply Now External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/27804) Internal Applicant link Talent Community Search Jobs Hiring Events (https://wmchealthjobs.org/job-events-list/)