Administrative Assistant Job Description As an Administrative assistant, you will provide essential in-office support to our Member Experience or Facilities department management and staff. You will perform a variety of day-to-day organizing, coordinating, communication, and record-keeping tasks. Additionally, you will be responsible for maintaining accurate records of incoming and outgoing mail for assigned departments and managing special projects. You will also assist other departments and provide backup coverage for the Receptionist as needed. Duties: + Have the responsibility to perform a variety of day to day duties including organizing, coordinating, communication, record keeping, keeping of accurate records of incoming and outgoing mail for assigned departments, and special projects + Opens, sorts and stamps U.S. and interdepartmental mail according to established applicable department guidelines and record in QuickBase as needed + Performs various support duties for the applicable department, e.g., types letters, memos, reports, creates spreadsheets and graphs using computer software, answers telephones, scanning, photocopying, and faxing + Prepare and edit reports, correspondence, communications, presentations, and other documents. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy + Orders necessary special supplies for the applicable department, e.g., letterhead, envelopes, special forms, etc. + Coordinates and maintains calendars for the applicable department. Maintains various department files + Assist other departments and provides back up coverage for Receptionist as needed Additional Skills & Qualifications + 2 or more years' experience in Administrative or customer service + Proficiency in MS Office (Word, Excel, MS Teams) + Knowledge of insurance principles, claims, or applications a plus Work Environment This is a full-time, onsite role working M-F from 8am-5pm. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.