Description We are seeking a highly organized Administrative Assistant to support our ancillary benefits team. The ideal candidate will have strong communication skills and the ability to manage multiple tasks efficiently. You will play a crucial role in ensuring the smooth operation of our office and providing exceptional service to our clients. Key Responsibilities: + Answering and directing phone calls + Completing daily Dictaphone transcriptions + Drafting letters to prospective and current clients + Preparing illustrations for various insurance products + Reviewing insurance applications and coordinating medical exams + Using Excel templates to prepare group health insurance proposals for annual renewals + Calling clients to review renewal proposals + Addressing changes to enrollment status, service issues, claim concerns, and billing inquiries + Conducting doctor searches for prospects and clients + Mail merging lists and labels for mailings + Creating form letters and envelopes + Updating client information in ACT, our client management database system + Setting up and maintaining paper files in compliance-approved manner + Tracking all insurance licenses + Ordering office supplies + Managing postage and FedEx shipments + Sending out annual holiday cards + Preparing and updating quarterly newsletters + Participating in ad-hoc projects as needed Requirements Qualifications: + Strong organizational and time management skills + Excellent written and verbal communication skills + Proficiency in Microsoft Office Suite, particularly Excel + Experience with client management database systems (ACT preferred) + Ability to multitask and prioritize effectively + Attention to detail and problem-solving skills Why Join Us: + Competitive salary and benefits package + Opportunity to work with a dynamic team in a growing industry + Supportive and collaborative work environment Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .