Description We are currently recruiting for a strong Administrative Assistant in the Hillsborough NH area. The position is a long-term contract with the potential for permanent placement. Key Responsibilities: + Serve as the main point of contact for internal and external inquiries. + Maintain and update records such as work orders, maintenance schedules, vendor contracts, and employee information. + Coordinate and schedule facility maintenance and inspections, liaising with contractors, vendors, and suppliers for service calls. + Track and process purchase orders, invoices, and expense reports related to operations. + Support the planning and execution of facility projects, renovations, and events. + Prepare and present documentation and reports for meetings with management and leadership teams. + Manage office supplies and coordinate inventory orders as needed. + Assist with onboarding new facilities team members, including paperwork processing and training coordination. + Collect and interpret data related to facility operations, including maintenance costs, vendor performance, and resource allocation. + Collaborate with the facilities management team to implement data-driven strategies and optimize workflows. + Monitor the effects of operational changes and continuously improve processes based on findings. Requirements • Proficiency in handling office functions and operations • Demonstrated ability to manage documentation and record-keeping • Experience in training and onboarding new staff • Proficient in planning, scheduling and organizing meetings and presentations • Understanding of policy implementation and ensuring compliance with the same • Ability to handle invoices and manage vendor relationships • Knowledge of facilities management and safety guidelines • Experience in implementing productivity optimization strategies • Proficient in data analysis, KPI reporting and creating dashboards • Strong leadership skills and ability to manage a team • Familiarity with streamlining processes and systems for efficiency • Ability to prepare detailed reports and present them to stakeholders • Experience in working with suppliers and managing supply chain operations. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .