Description We are offering a contract to hire employment opportunity for an Administrative Assistant in the Wholesale Distribution industry situated in Orangevale, California. The role primarily focuses on logistics administration, with an emphasis on import/export and freight documentation. The successful candidate will play a pivotal role in coordinating and tracking shipments and deliveries to meet customer requirements. Responsibilities: • Coordinate and track corporate shipments and deliveries to ensure customer requirements are met • Develop logistic plans, procedures, and contingency plans to manage sudden changes in operations or delays • Handle freight rate negotiation and coordination with suppliers • Ensure that all duties, taxes, and fees associated with the shipping and delivery process are paid in full and on time • Collaborate with other departments to integrate logistics operations with business systems or processes • Maintain an accurate freight and logistic expenses report • Create and manage all import and export documentation processes, including sales, shipping, and purchasing documentation • Monitor the progress of shipments, and coordinate with freight forwarders, custom agents, and carriers to ensure prompt delivery • Prepare and maintain accurate reports regarding products stock levels • Answer inbound calls, provide customer service, handle data entry, email correspondence, and schedule appointments as required. Proficiency in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word is required. Requirements • Proven experience in answering inbound calls and handling inbound outbound calls • Demonstrable skills in providing high-quality customer service • Proficiency in data entry tasks • Experience in managing email correspondence professionally • Expertise in scheduling appointments efficiently • Proficiency in Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Microsoft Outlook • Ability to handle administrative tasks in a wholesale distribution environment • Excellent communication and interpersonal skills • Strong organizational skills and attention to detail • Ability to multitask and prioritize tasks effectively • Ability to work independently and as part of a team. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .