As the Administrative Assistant, you will be asked to perform a wide range of administrative duties in support of the management in the Pre-Hospital EMS and C-MED departments. This position requires a strong focus on attention to detail and completion of a task in a timely manner.

DUTIES AND RESPONSIBILITIES:

Timely processing of payroll for CMED operators, EMTs, Emergency Medical Dispatchers, Paramedics, supervisors, administrative assistants, managers and directors and transcribes all payroll notes into the ADP system. Utilize the ePCR program to process records requests, including patient request, attorney request, court orders, subpoenas, and Medical Examiner request. Reviews EMS daily logs, for completeness, identifies missing or incomplete paperwork including Physician Certification Statements, incomplete or missing ePCRs Meets with EMS crews to identify and resolve incomplete or missing documentation Utilize Meditech as needed to assist in obtaining missing information to facilitate the billing of claims Oversees preparation for meetings by completing agendas, taking minutes and booking conference rooms. Scheduling and coordinating interviews with candidates. Collecting and tracking and upkeep of employee contact information, licensures, certifications, and any other confidential documents, ensuring all employee files are complete. Ensure staff compliance with department assigned education, mandatory Healthstream assignments. Attends Committee and Departmental meetings; assists with PowerPoint presentations, prepares and transcribes meeting minutes as needed. Keeping up-to-date policy/procedure manuals for review or revisions as needed for TJC standards. Processes invoices, and supply requisitions, utilizes Yooz system as required. Performs administrative duties; reads, sorts, and delivers mail. Screens telephone calls, prepares correspondence and acts as a receptionist for the Pre-Hospital EMS Leadership Team when applicable. Use of office equipment as needed, such as but not limited to copy, fax, scanner, etc. Orders necessary supplies from appropriate sources. Performs other related duties as assigned.

Required:

High school diploma Skilled in Microsoft Office applications Excellent verbal and written communication skills Ability to maintain confidentiality

Preferred:

Previous experience in a similar position Experience with database entries and lookup Familiar with EMS and medical terminology