The Office of Campaign and Political Finance seeks an Administrative Assistant. Working under the direction of the Chief Financial Officer/Business Manager, the Administrative Assistant is responsible for assisting in the day-to-day operations of the office. OCPF is an independent state agency with 17 employees and a $2 million annual budget. For a full description, visit www.ocpf.us

Duties

Duties include but are not limited to providing administrative support to ensure efficient office operations; maintain physical and digital files; answer telephone and route calls to appropriate personnel; monitor emails and route to appropriate personnel; assist in processing payroll and paying invoices; manage collection of fines and penalties from political committees and candidates; input and update information in databases and spreadsheets; prepare agendas and coordinate meeting logistics; operate and maintain office equipment; serve as backup for various positions during staff absences; point of contact for local election officials for reporting forms and processing referrals; and performs other duties as assigned by the Director or CFO/Business Manager.

The Office of Campaign and Political Finance seeks an Administrative Assistant. Working under the direction of the Chief Financial Officer/Business Manager, the Administrative Assistant is responsible for assisting in the day-to-day operations of the office. OCPF is an independent state agency with 17 employees and a $2 million annual budget. For a full description, visit www.ocpf.us

Duties

Duties include but are not limited to providing administrative support to ensure efficient office operations; maintain physical and digital files; answer telephone and route calls to appropriate personnel; monitor emails and route to appropriate personnel; assist in processing payroll and paying invoices; manage collection of fines and penalties from political committees and candidates; input and update information in databases and spreadsheets; prepare agendas and coordinate meeting logistics; operate and maintain office equipment; serve as backup for various positions during staff absences; point of contact for local election officials for reporting forms and processing referrals; and performs other duties as assigned by the Director or CFO/Business Manager.

Required Skills and Abilities

Ability to understand and apply statutes and regulations governing the operation of an independent agency. Adept at navigating collaborative environments and independent work, interacting with a wide variety of stakeholders to advance agency objectives and provide regulatory guidance. Shows initiative, innovative spirit and eagerness to contribute fresh perspectives for process optimization.Requires strong analytical, problem-solving, organizational, and communication skills. Proficiency in databases, reporting tools, and attention to detail necessary. Ability to maintain a high level of confidentiality and exercise discretion is essential.Proficient in database, accounting computer application systems, Microsoft Word, Excel and Outlook; working knowledge in MMARS and HR/CMS as those programs are modified.

Qualifications

BA/BS or professional experience in Business Administration or related field preferred, at least 3 to 5 years of full-time or, equivalent part-time professional experience in a related field; or any equivalent combination of education, training, certification, and experience.

Required Skills and Abilities

Ability to understand and apply statutes and regulations governing the operation of an independent agency. Adept at navigating collaborative environments and independent work, interacting with a wide variety of stakeholders to advance agency objectives and provide regulatory guidance. Shows initiative, innovative spirit and eagerness to contribute fresh perspectives for process optimization.Requires strong analytical, problem-solving, organizational, and communication skills. Proficiency in databases, reporting tools, and attention to detail necessary. Ability to maintain a high level of confidentiality and exercise discretion is essential.Proficient in database, accounting computer application systems, Microsoft Word, Excel and Outlook; working knowledge in MMARS and HR/CMS as those programs are modified.

Qualifications

BA/BS or professional experience in Business Administration or related field preferred, at least 3 to 5 years of full-time or, equivalent part-time professional experience in a related field; or any equivalent combination of education, training, certification, and experience.