Administrative Assistant Job Description This administrative assistant role is a jack-of-all-trades position, primarily clerical in nature but also includes responsibilities in trucking dispatch, accounts payable/accounts receivable, order management, follow-up for invoice payments, and customer greetings. The candidate will serve as the face of the branch. Responsibilities + Provide exceptional customer support by managing phone and walk-in inquiries, purchase orders, and order changes. + Ensure accuracy in daily shipments during dispatch and confirmation processes, including checking orders for special freight charges, customer requests, order changes, and tax exemptions. + Support the Plant Manager by checking customer credit and managing Accounts Receivables for all orders within 90-days on a weekly basis. Submit invoices for Accounts Payable. + Prepare bills of lading, correlate bills with packing lists, and check for duplications or shortages of quantities shipped against the original order. Notify customers of impending shipments and distribute information. + Perform general administrative tasks such as typing, preparing purchase orders, maintaining files and office supplies, processing mail, coordinating travel, and handling special projects as assigned. Essential Skills + High school diploma or GED. + Good organizational, math, and filing skills. + Experience in a manufacturing environment is preferred. + Excellent verbal and written communication skills. + Proficiency in Microsoft Office Suite; advanced Excel experience preferred. + Computer savvy. + Strong customer service skills, including phone interaction with truckers. + Attendance and punctuality. Qualifications + Open to experience and new graduates. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.