With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

\n \n Job Description

The Administrative Assistant reports to the General Manager, this is an onsite 40 hours per week role who assists the General Manager with office, administrative and clerical functions, coordinating and scheduling, team collaboration and customer service driven are essential for success in this role.

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Daily responsibilities:

\n\nWalk and inspect property, ensure property is well maintained.\nIssues violation letters to homeowners and follow-up to ensure corrected.\nMeet and greet homeowners, residents, maintenance vendors and contractors.\nRespond to inquiries in-person, by phone, and email.\nData enter and update information in the database, record and track documents and information.\nAssist in creating and managing violation letters, clubhouse rental requests.\nAssist with and schedule and coordinate maintenance vendors and contractors.\nAssist in preparing board packages, schedule monthly and annual board meetings.\nAssist with creating communications by mail and email to homeowners notifying them of maintenance onsite, and community events.\nAssist homeowners in completing architectural review forms and follow-up.\nOther project as assigned.\n\n Requirements\nHigh school diploma or GED equivalent is required.\nCustomer service driven and team oriented.\nKnowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.\nStrong communication skills (written and spoken).\nMust be able to meet deadlines and multi-task.\nProactive, reliable, and dependable.\n\n

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#LI-PK1

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.