Who We Are  

Shambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm.  We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house.  We perform more than $1 billion of construction projects per year with over 3,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.

Our success has been driven by our ability to attract and retain dedicated, knowledgeable and seasoned professionals to become part of the Shambaugh team, as we continue to build on our 90+ year Shambaugh success story. 

At Shambaugh, we recognize people as our most important resource and it is our mission to produce the industry’s highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization. 

Job Summary 

Shambaugh & Son, LP is looking for an Administrative Assistant. This position will be responsible for supporting new apprentices with paperwork requirements to enroll in the trade. This role will also build tools and a process to stay up to date with all Union needs.

Essential Duties and Responsibilities 

Track applications and guide new apprentice applicants through the onboarding process

Coordinate biannual evaluations of all apprentices

Communicate with superintendents when apprentices are behind on requirements

Review quarterly reports from Union office for advancements and suspensions

Track out of town employees and online class registration

Generate Action Slips for all hires and terms

Attend annual meetings with Union representatives

Communicate with payroll and update Job Track with advancements

Respond to online applicants to see if they would be a fit for our team

Coordinate with leaders for recruiting events

Communicate with Union office to stay up to date with processes and paperwork

Cross train on payroll and HR hiring processes

Qualifications 

Proficiency in computer usage above basic Microsoft Office and Windows skills. Must be tech savvy Experience with AS400/Trueline accounting system a plus Must be able to retain training in an organized fashion to be successful Good understanding of Excel spreadsheets and Creating of Tables Dispatching or scheduling experience with Technicians, Project Managers, etc. a plus Proven experience in multi-tasking and doing several difficult tasks Must be organized, self-motivated, and a strong work ethic Professionalism in email and over the phone Work hours minimum of 7:00am – 4:00pm

Notice to prospective employees:  There have been fraudulent postings and emails regarding job openings.  EMCOR Group and its companies list open positions here.  Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services.  If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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