Department: Golf Maintenance

Reports to: Director of Agronomy

Definition: The Administrative Assistant provides administrative, clerical and office management support for the golf course maintenance operation.

Typical Functions:

The Administrative Assistant answer and directs all incoming calls, greets and directs all visitor, distributes incoming mail and oversees out going mail. The Administrative Assistant tracks work flow and managing hourly employees in/out, sick time, vacation and workman compensation claims. The Administrative Assistant assists with preparation of the operational and capital budgets. The Administrative Assistant also prepares account recaps on a monthly basis, processes invoices, price comparisons and maintains other documents related to golf course maintenance. The Administrative Assistant maintains current and accurate listing of building keys and to whom issued. The Administrative Assistant also compiles, composes, types and files correspondence, reports and documents as assigned by the Director of Agronomy.

Employment Standards:

Requires telephone experience and computer skills including working knowledge of word processing, spreadsheet and database management software. Requires excellent organizational ability and sensitivity with confidential information. Requires ability to understand and follow oral and written directions and the ability to maintain cooperative working relationships with other associates. Bilingual in Spanish and English preferred