We are seeking an experienced Executive Assistant to support the CEO of our small, family-owned company that manufactures and distributes high-temperature adhesives. This is a new role that requires a proactive and organized individual to manage the CEO's calendar, correspondence, and special projects. The ideal candidate will have strong communication skills and extensive experience with Microsoft Office and Excel.
ResponsibilitiesManage the calendar, schedule appointments, and coordinate meetings.Maintain and update itineraries for internal meetings.Screen and prioritize incoming emails, calls, and correspondence.Prepare and edit documents, reports, and presentations as needed.Prepare or assist with meeting agendas, attend meetings, and record minutes.Follow up on action items resulting from meetings.Prepare correspondence to internal team members and external clients/vendors as needed and directed.Keep the CEO organized by proactively managing tasks and projects.Essential Skills2+ years of administrative assistant experience.Strong communication skills.Proficiency in Microsoft Office and Excel.Additional Skills & QualificationsExperience with calendar management, administrative support, and executive-level support.Proficiency in Microsoft Outlook and other calendaring tools.Pay and Benefits
The pay range for this position is $35.00 - $45.00
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Brooklyn,NY.
Application Deadline
This position will be accepting applications until Dec 23, 2024.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & InclusionAt Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our peopleThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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