POSITION SUMMARY

This position is responsible for performing a variety of secretarial and administrative duties for the Senior level Executives. Works on confidential projects involving concentration, initiative and tact. Exercises discretion in all assignments.

JOB RESPONSIBLITIES

Manage and maintain calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex meetings Primarily exercises discretion and independent judgment in daily activities. Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions. Prepare responses to correspondence containing routine inquiries under the

supervision of President.

Reviews, summarizes and analyzes corporate records; compiles information and recommends actions, as may be necessary. Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Maintains a high level of confidentiality. Provides support for the internal/external events organization, such as: room and technical/accommodation resources reservation, food services ordering and supply. Performs complex assignments and resolves issues and problems referred by staff or the supervisor. Trains and assists in the evaluation of performance of assigned personnel. Ensures completed work products meet required timelines and standards of quality and quantity. Resolves unique situations where each contact must be handled differently using judgment discretion. Performs other duties as assigned. Arranges personal executive agenda and appointments; maintains calendar. Provides domestic and international travel arrangements. Interacts with interface areas and externally with vendors, customers, government representatives, and others to obtain and provide the necessary information related to the job tasks or activities. Accompanies visitors internally and offers the required support.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES

Education:

High School Diploma. B.A. degree in communications, marketing or business preferred

Experience:

Over five years’ experience providing administrative support and secretarial services to executives.

Knowledge, Skills & Abilities:

Significant Impact within job and their department based on their work responsibilities is at the highest level. Errors could adversely impact customer business, materials or equipment most significantly. Minimal supervision is provided. Role operates with considerable latitude. Frequently suggests solutions to problems that impact not only their own work and responsibilities but those of the entire departmental team. Portuguese or Spanish language skills a plus Requires attention to detail and excellent organizational skills. Discretion with confidential information. Professional verbal and written communication skills. Project a professional company image through in-person and phone communications. Time management. Strong customer service skills. Proficient computer skills in office (Word, Excel, Power Point, and Access), internet explorer. Has computer database knowledge and has experience with Act or similar type program.