At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.
The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service.
At ZOLL, you won’t just have a job. You'll have a career—and a purpose.
Join our team. It’s a great time to be a part of ZOLL!
Job Summary
The Administrative Assistant provides essential support to the Quality Department to ensure the smooth operation of quality assurance and control processes. They will also assist the Service Department with day-to day responsibilities. This role involves managing schedules, handling correspondence, and performing various administrative tasks to assist the team.
Essential Functions
Provide administrative support to the Quality Sr. Director and his staff
Primary support to QA, Service and RA at all locations
Assist in creating and updating standardized forms, work instructions, SOPs (Standard Operating Procedures), and policies
Plan and schedule ongoing certifications, educational workshops, and compliance-related documentation
Book monthly and quarterly meetings
Prepare PowerPoint presentations
Travel Arrangements
Create and submit expense reports
Coordinate department lunches, functions and team building events
Support QA Compliance Dept with audits
Enter Purchase Requisitions
Submit invoices to Accounts Payable for payment
Maintain and order office supplies
Establish good rapport with outside vendors
Provide administrative support to the Service Sr. Admin
Perform special administrative projects as needed
Required/Preferred Education and Experience
High School Diploma
5+ years' experience as executive secretary, administrative assistant or equivalent required
Knowledge, Skills and Abilities
Proven experience as an Administrative Assistant or in a similar role
Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint)
Excellent time management skills and the ability to prioritize work
Strong organizational skills with attention to detail
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Standing - Occasionally
Walking - Occasionally
Sitting - Constantly
Talking - Occasionally
Hearing - Occasionally
Repetitive Motions - Frequently
ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients's lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.
ZOLL Medical Corporation appreciates and values diversity. We are an Equal Opportunity Employer M/F/D/V.
ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.