Job Description
We are seeking an experienced Administrative Assistant to join our team. This is a high-profile role working on cutting-edge technology projects, including those in collaboration with the US Military. The position requires an individual who is highly organized, able to manage multiple calendars, and adept at handling various administrative tasks.
ResponsibilitiesProvide calendar management for up to two managers.Support the team with headcount management, budget, morale events, and alias management for a team of 100 Engineers, Product Managers, and Art and Design professionals.Plan morale events, coordinate catering orders, and manage hardware refresh.Coordinate travel arrangements and manage department financial operations.Organize meetings and events, including coordinating all necessary logistics.Complete special projects as assigned.Essential SkillsMinimum 3 years of administrative and/or business support experience in a large, fast-paced professional office environment.Minimum 3 years of experience with calendar management.Minimum 1 year of experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).Proficiency with Microsoft Office Suite (including PowerPoint, Excel, Word, Outlook, Teams).Strong organizational skills and the ability to handle stressful situations.Additional Skills & QualificationsExperience in a customer service environment with an emphasis on scheduling meetings/events and travel management.Previous military experience is a plus.Ability to meet security screening requirements, including passing a background check upon hire and every two years thereafter.U.S. citizenship or legal permanent resident status is required due to contractual limitations and ITAR obligations.Pay and Benefits
The pay range for this position is $33.00 - $38.00
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position will be accepting applications until Dec 28, 2024.
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\n \n About Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n Diversity, Equity & Inclusion\nAt Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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