About Baird & Warner Real Estate Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams. Job Summary: We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Naperville office at 836 W. 75th Street, Naperville, IL 60565. This is a full-time, on-site position with expected hours M-F 8:30am-5pm (not a remote position). Essential Duties & Responsibilities: + Maintain paperless files with dot loop for all transactions through close. + Obtain missing information as required and follow through with all parties + Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials + Answer phones. + Open and distribute courier items. + Distribute and prepare incoming and outgoing mail. + General office support functions including greeting customers and maintaining office appearance, opening and closing. + Pull reports as directed by sales manager, staff and agents + Process and monitor marketing agreements from inception to close. + Process buyer rep agreements. + Data entry. + IT/Tech support + Responsible for office’s social media presence Requirements: + Real estate knowledge is a plus + Strong written and verbal communication skills + Ability to multi-task & prioritize + Strong computer skills - including Google platform and Microsoft Office + Social media savvy (FB, Twitter, Instagram, Pinterest, etc.) + Responsible for Office’s Social media presence + Assist Agents as needed with social media questions + Attention to detail + Ability to work independently and with a team + Professional appearance + Proactive Skills & Experience: + High school diploma or equivalent required. + Previous real estate experience preferred + Administrative assistant experience preferred. Benefits: Medical, dental, PTO, VTO