Position Summary:

The person in this position is responsible for administrative duties as assigned by the Area Director. The person in this position performs all required administrative functions related thereto, such as correspondence, memos, case conference minutes, etc.

 

Essential Job Functions:

 

Completes all necessary data entry for clinical programs as assigned. Completes all quarterly monthly and weekly programmatic reports, including but not limited to: SUD, CBT, IDJJ and Service Hour reports Process and submit all incentives. Collect, review, and submit mileage check requests for clinical programs. Coordinate all incidental requests. Attend all weekly case conferences, create and distribute agendas, and take minutes. Coordinate and schedule meetings for program supervisors and lead therapists. Schedule appointments and maintain and update appointment calendars. Keep a current record of staff members' whereabouts and availability. Submit monthly credit card expense report. Assist clinical team to run reports and close charts, as needed. Act as a liaison to respond to all outpatient related calls and route them appropriately. Submit random urinalysis drop roster to appropriate clinical teams. Request, pick up, and deliver monthly bus passes. Assist Billing Specialist with office supply orders. Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation. Conduct emergency drills (fire, earthquake, tornado) on a regular basis per C Completes all orientation and mandated training activities, including E-Learning Courses, within required timeframes, and in accordance with the criteria established for this position. Perform any other duties as assigned.