Job Description
Performs a variety of office administrative functions for Harbor Beach plant and office. Including, but not limited to; answering phones, greeting visitors, ordering uniforms, entering purchase orders, and booking company events.
Position Summary
Office related roles:
· Greet all visitors/clients/employees courteously and respectfully.
· Handle a wide range of office administrative related tasks.
· Ensure the office is a physically well-organized and appealing work environment
· Control office inventory & order supplies.
· Answer phones.
· Directs incoming truck traffic and visitors ensuring the highest level of site security
· Input all outbound tanker paperwork (bill of lading, pack list, customs paperwork)
· Plan company events and special activities both on and off site by booking location, organizing meeting space and set up
· Assist Plant Manager in special projects.
· Gather and process daily mail.
· Leads Community and Plan Involvement
Accounts Payable related roles:
· Generate POs & receive in for non-stock inventory and capital projects
· File receivers & invoices, purging and moving them to storage at year end.
· Investigate & take care of invoices in question.
· Code & process invoices not needing POs.
· Keep AP tracker up to date.
· Invoice & maintain spreadsheet for used pallets sold.
· Order uniforms and other clothing needs for new and current employees.
SKILLS & ABILITIES
· Must have High School Diploma or GED equivalent
· Must be at minimum intermediate or advanced in all Microsoft Office programs (word, excel, powerpoint, outlook) and willing to learn and upgrade knowledge to an advanced level.
· Deal in a pleasant and professional manner with all customers (internal and external). Have strong oral and written communication skills.
· Excellent organizational, time management skills, and detailed oriented.
· Must be able to effectively prioritize and handle multiple tasks at the same time without displaying stress (ie keep your cool)
· Work independently and taking initiative in a fast-paced environment.
· Enjoy the administrative challenges of supporting an office of diverse people
· Motivated and able to wow customers (internal and external).
· Adhere to plant and safety rules and Good Manufacturing Practices and be actively involved in identifying issues and resolving.
· Able to grow into future roles and interested to take next steps in career.