Now Hiring!Administrative Assistant in Carol Stream, IL

Job Description

Provide administrative support to the manager by handling day-to-day tasks, including printing, tracking UAT testing results, managing CD archives, shipping items, and handling additional administrative tasks as needed. After 2-3 months, the role will expand to include responsibilities for covering a maternity leave.

ResponsibilitiesProvide administrative support to the manager on day-to-day tasksPrint W0-2/ACA print stream paperwork and sleeve jobs with live file listingsMonitor and track UAT testing results using ExcelReview CD archives, open and check each one with a CD disk drive readerGather and ship all items going out to clients daily using shipping reports by CE teamEnter tracking numbers and shipping costs back into the system dailyAssist and balance postage in print stream for invoices (this will occur in Feb/March)File, fax, and scan all necessary documents to the correct managers promptlyHandle additional admin tasks as needed or requestedDay-to-day client communicationAttend daily standup team meetingsReceive data instructions and project specs, converting them into instructions for the operations teamMonitor inventory, communicate replenishments, and work on reorders with procurementAct as a liaison between procurement, customer service, and print center teamsResearch client requests, identify errors, make corrections as needed, and find resolutions for customersAssist with any reporting needed for internal team and customers, and respond in a timely manner to internal and external teamsHandle any other tasks provided by the managerEssential SkillsData entryAdministrative supportExcel proficiencyOutlook proficiency2+ years of administrative support experience2+ years of data entry support experienceComputer proficiency in tracking and reportingAdditional Skills & Qualifications2-7 years of relevant experienceBachelor's degree preferred but not requiredManufacturing experience preferredWork Environment

This position is onsite for 5 days a week with business casual attire. Standard hours are 8am to 5pm, but there is flexibility with start times ranging from as early as 7am to as late as 9am, ensuring an 8-hour workday. The company offers a small company feel with the backing of a larger organization, promoting a family-like atmosphere. Benefits include BCBS once/if permanent.

Pay and Benefits

The pay range for this position is $20.00 - $22.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carol Stream,IL.

Application Deadline

This position will be accepting applications until Jan 8, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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