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POSITION SUMMARY

The Illinois Refining Division is seeking a full-time Administrative Assistant for the Maintenance Department. The position will report directly to the Maintenance Manager with some cross-department responsibilities supporting both Technical Services and Human Resources. Successful candidates must be able to prioritize work assignments and maintain confidentiality of record information. This position will enter and verify data records in appropriate formats into various systems, track and verify the quality of data entry from all sources, interact with other departments to resolve problems and inquiries, and maintain efficient data and information flow. This position will also generate various reports. This position is for a full-time 40-hour work week with consideration given to a flexible work schedule (4-10s, 9-80s, 5-8s).  

 

 

KEY RESPONSIBILITIES 

Assists Maintenance, Tech Services and HR Managers with tasks as needed. 

Sends out other daily, weekly, or monthly reports as needed. 

Submits purchase orders (POs) as required. 

Enters Business Expense Reports (BERs). 

Ensures new MPC and contractor hires are set up with computer access and other requests. 

Organizes meetings and coordinates conference rooms for Maintenance, Tech Services and HR.  

Gathers documents, reports, and makes copies as needed. 

Updates and monitors department webpages. 

Manages and orders supplies for the department. 

Ensures employee time is entered for payroll. Tracks and reports for individual employees.  

Assists with tracking various recognition programs. 

Prepares various site-wide communications. 

 

EDUCATION AND EXPERIENCE 

 

Minimum (Required) Qualifications 

High school diploma or equivalent. 

One year of clerical/administrative support experience.

A valid driver's license.

Must be authorized to work in the U.S. on a full-time indefinite basis without the need for employment visa sponsorship now or in the future.

Preferred Qualifications 

Completion of a 2-year Associate’s or a 4-year Bachelor’s Degree.

Experience providing administrative support to HR or other confidential functions.

Experience with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, etc.).

Experience with HR and timekeeping software (e.g., Workday/Workforce).

Experience with SAP software.

As an energy industry leader, our career opportunities fuel personal and professional growth.

Location:

Robinson, Illinois

Job Requisition ID:

00014792

Pay Min/Max:

$38,200.00 - $65,900.00 Salary

Grade:

N2 - N3

Location Address:

400 S Marathon Ave

Additional locations:

Education:

Employee Group:

Full time

Employee Subgroup:

Regular

Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship  or any other status protected by applicable federal, state, or local laws.  If you would like more information about your EEO rights as an applicant, click here.

If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at talentacquisition@marathonpetroleum.com. Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available at mympcbenefits.com. The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.
 
Equal Opportunity Employer: Veteran / Disability

We will consider all qualified Applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws. In reviewing criminal history in connection with a conditional offer of employment, Marathon will consider the key responsibilities of the role.