Description

-\tHelp the team prepare for each customer and non-customer visit, Running the room schedule for conference room reservations. help with administrative tasks to help office meet their internal responsibilities.

Typical task breakdown:

-\tVerify visitors as they enter the Welcome Center and connect them with their Cat contact, if applicable.

-\tServes as main point of contact for conference room reservation in box.

-\t Main point of contact for conference room calendar/ bookings.

-\t Update and print the daily staff morning meeting agenda.

-\t Completes room set up for customer visits and witness tests

-\t Complete menu order for the week

-\t Pre sets name tags

-\tCreate a daily sheet highlighting conference room usage and distribute to the Welcome Center staff.

-\tCreate table tents, nametags, door banners, for customer visits and witness tests.

-\tDistribute and collect surveys for in-person customer visits and witness tests.

-\tAssist with conference room tech needs, such as signing in and setting up presentations.

-\tMonitor Welcome Center sign-out sheets and ensure items (banners, dongles, steel-toe slip-ons, etc.) are being returned in a timely manner.

-\tAssist in the Caterpillar Merchandise Center as needed.

-\tUpdate Welcome Center, Tour Guide and Best Practices binders.

-\tCompletes shopping for Snack baskets

-\tMonitor and report building maintenance issues

-\tKeep VIP VAN clean, Ensure fuel is sufficient and report an maintenance issues

-\tKeep golf carts clean and ready for tours

-\tAssist with event planning, project execution

-\tPrep monthly WC pro-card for Welcome Center by scanning receipts

-\tAssist with prep work for various leadership AEMs as needed.

-\tTake meeting minutes

-\tOther duties as assigned.

Additional Skills & Qualifications

Must Have

- Recent experience in an administrative role

- High School Diploma

- Experience keeping an office organized

Pay and Benefits

The pay range for this position is $16.00 - $18.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lafayette,IN.

Application Deadline

This position will be accepting applications until Jan 9, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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