Job Title: Administrative Assistant
Job Description

This role involves working onsite alongside 4-5 team members from Monday to Friday, 6:45am - 3:15pm. The Administrative Assistant will help prepare for customer and non-customer visits, including those of C-suite executives. They will manage conference room reservations and assist with various administrative tasks to support the office's internal responsibilities.

ResponsibilitiesVerify visitors as they enter the Welcome Center and connect them with their contact, if applicable.Serve as the main point of contact for the conference room reservation inbox.Manage the conference room calendar and bookings.Update and print the daily staff morning meeting agenda.Complete room setup for customer visits and witness tests.Complete menu orders for the week.Pre-set name tags.Create and distribute a daily sheet highlighting conference room usage to the Welcome Center staff.Create table tents, nametags, and door banners for customer visits and witness tests.Distribute and collect surveys for in-person customer visits and witness tests.Assist with conference room tech needs, such as signing in and setting up presentations.Monitor Welcome Center sign-out sheets and ensure items are being returned in a timely manner.Assist in preparing binders.Complete shopping for snack baskets.Assist with event planning and project execution.Prepare the monthly Welcome Center pro-card by scanning receipts.Assist with prep work for various leadership meetings and take meeting minutes.Essential SkillsRecent experience working in an office environment1+ years of recent administrative experienceAbility to use and navigate Microsoft Teams, use Outlook, and track data in ExcelProfessionalismAdditional Skills & QualificationsEvent management experienceWork Environment

This is an in-office position with no remote work. The working hours are Monday to Friday, 6:45am - 3:15pm.

Pay and Benefits

The pay range for this position is $16.00 - $18.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lafayette,IN.

Application Deadline

This position will be accepting applications until Jan 10, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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