Welcome page Returning Candidate? Log back in! Administrative Assistant Job Locations US-NY-Suffern Job ID 2025-13572 Category Administrative Compensation Min USD $25.00/Hr. Compensation Max USD $30.00/Hr. Type Regular Full-Time Overview

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires a detail-oriented individual with strong communication skills and the ability to manage multiple tasks efficiently.

Responsibilities Provide administrative support to the Assistant Training Principal for Administration (ATPA) daily with confidence, good judgment, and professional acumen.Maintain the integrity and responsiveness of the ATPA’s office to the Cabinet, Department Heads, Commands/Divisions, and Territorial Headquarters by providing timely information dissemination and following protocols.Daily correspondence, open mail, review and distribute to designated departments, and prioritize items for ATPA response/signature.Provide data entry and maintenance support for the CFOT’s digital calendar.Ensure correspondence prepared for ATPA’s signature is accurate and ready for release.Draft and prepare routine correspondences (hard copy or email) on behalf of the ATPA and as requested.Maintain files relating to the ATPA’s office – All departments and bureaus, as requested.Update and maintain ATPA Smart Data activity.Coordinate and maintain reservations of CFOT locations – Chapel, Staff Dining Room, Watson GymAssist the ATPA in preparing agendas and minutes for the Executive Council through TSAMM.Draft the approved Executive Minutes Summary for release and provide backup support when requested.Collaborating with the TP Office and the ATPA, maintain and update schedules and information relating to strategic events, such as New Officer Orientation.Provide support in answering routine inquiries from Officers in the absence of the ATPA using good judgment.Provide Proof of Residency letters for local libraries, schools, and chapters as requested.Ordering name tags for all Officers.Provide coverage for Front Office Staff as needed.

Academic Support

Assist in gathering resources for classes as requested.Assist in creating or updating PowerPoint presentations for ATPA Classes.Provide support in uploaded material and grades in NEO platform, as requested.

Cadet Support

Assist the ATPA with Immigration paperwork for Cadets.Work closely with Finance staff to secure OPT or EAD application payment processes.Provide letters of support to cadets and their families for international travelOrdering all plates and awards given during the Cadet Recognition Lunch, including the CFOT Display Wall plaques. Qualifications

Bachelor's degree (B. A.) from a four-year college or university and three to five years related experience or equivalent combination of education and experience.

 

Qualifications

Strong proficiency in office management software.Excellent proofreading skills with keen attention to detail.Ability to handle multiple priorities while maintaining a high level of organization.Exceptional communication skills, both written and verbal.Bilingual – English and Spanish (preferred).Research competencies. Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQs

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