Job Title: Administrative Assistant
Job Description

We are seeking a highly organized and motivated Administrative Assistant to join our team. The successful candidate will play a key role in ensuring the smooth operation of our office, providing administrative support, and delivering excellent customer service.

ResponsibilitiesAnswer the phones and direct calls to the appropriate personnel.Enter invoices into the system using QuickBooks.Order office supplies and maintain inventory.Maintain job folders and create new hire packets/handbooks.Collect timecards and enter data into QuickBooks.Pay certain invoices using a credit card.Maintain vehicle and equipment folders.Utilize Word, Excel, Outlook, QuickBooks, and Bluebeam software.Assist with payroll department by balancing weekly timecards.Carry out administrative duties such as filing, typing, copying, scanning, shredding, laminating, and ordering supplies.Provide excellent customer service by answering, screening, and directing phone calls, greeting visitors, and responding to emails professionally and promptly.Essential Skills5+ years of administrative experience, preferably in a construction or mechanical environment.Proficiency with Microsoft Office Suite.Strong organizational and time management skills.Excellent written and verbal communication abilities.Attention to detail and accuracy in completing tasks.Ability to prioritize tasks and multitask effectively.Experience with QuickBooks is highly desirable.Basic knowledge of accounts payable/receivable.Experience with payroll processing is a plus.Additional Skills & QualificationsStrong customer service skills.Ability to work independently and take initiative.Positive and friendly attitude.Dependability and reliability.Ability to handle a front desk with little or no supervision.Quick learner with the ability to take good notes and double-check work.Work Environment

The position is based in an office environment for a plumbing company. You will be part of a team of 30 employees, with about three working in the office. You will sit in the front area and work independently for a significant portion of the day once fully trained. The work schedule is Monday to Friday from 7:00 AM to 4:00 PM, and the dress code is business casual.

Pay and Benefits

The pay range for this position is $20.00 - $22.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bath,PA.

Application Deadline

This position will be accepting applications until Jan 17, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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