Administrative Assistant needed at Tax Office - Lake Oswego Job Description We are seeking an Administrative Assistant to provide support during the tax busy season (from February 1st to April 15th). The role involves assisting the office staff and receptionist with various day-to-day tasks, ensuring smooth operations and excellent customer service. Responsibilities + Consistently make coffee throughout the day. + Order kitchen supplies, restock the kitchen, and ensure it is maintained and cleaned. + Handle mail tasks including gathering mail, running to FedEx for drop-offs, and certified mail runs. + Cover for the receptionist during her breaks and lunch by answering phones and transferring calls to appropriate parties, providing excellent customer service. + Greet guests and clients as they arrive at the office. + File and scan documents, print files and returns, and prepare files for review by the assembly team. Essential Skills + Administrative support + Customer service + Microsoft Office + Administration + Clerical work + Outlook + Filing + Front desk + Scanning + Phone skills + Positive attitude + Organizational skills + Attention to detail + Data entry + Calendaring + Email management Additional Skills & Qualifications + Previous administrative experience + Excellent customer service skills + Phone experience + Proactive attitude with the ability to take initiative + High attention to detail, particularly important in the accounting industry + Organizational skills and diligence + Team player willing to support all departments as needed Work Environment During the tax busy season, the office can be quieter and more stressed due to approaching deadlines. We are looking for someone with a calm personality who can understand the team's stress and provide support as needed. The position is for 30 hours a week in February, with flexibility to increase to 40 hours as deadlines approach. The ideal schedule is 7:30 AM to 2:00 PM, with the possibility of adjusting to 8:00 AM to 2:30 PM Pay and Benefits The pay range for this position is $20.00 - $21.00 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Lake Oswego,OR. Application Deadline This position will be accepting applications until Jan 16, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.