Job Title: Administrative Assistant

Job Description

The Admin Assistant is responsible for receiving each deal to ensure that all necessary documentation is included.

ResponsibilitiesInput deal information into the computer.Print state and insurance paperwork.Ensure the customer signs all paperwork.Collect money from customers if applicable.Escort customers to the waiting area.Prepare and forward contracts to the Finance & Insurance Manager for appropriate signatures.After the deal is bought by a financial institution, return the deal for proper processing.Process paperwork to be forwarded to the Title Clerk.Make copies of paperwork and distribute them to the appropriate individuals.Prepare and process all bank papers to be sent via Airborne Express.Forward deals to the General Sales Manager for review.Make follow-up calls to banks to verify when funding can be expected based on the CIT list.Obtain information required to complete the funding process if necessary.Prepare documentation to report the number of cars sold.Essential SkillsProficiency with Microsoft Office2+ years of experience in an administrative support roleStrong people/customer service skillsAdditional Skills & QualificationsAbility to read and comprehend instructions and information, both written and oralHigh School diploma or equivalentExperience in the use of computers and creating spreadsheetsUnderstanding of accounting and profit marginsHigh degree of customer service and interpersonal skillsWork Environment

Office environment. The role is based in the back office with the rest of the Finance and Insurance team. The schedule will be 9-5 for two weekdays, 12-8 for two weekdays and Saturdays 9-5. The dress code is business casual

Pay and Benefits

The pay range for this position is $20.00 - $23.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Horsham,PA.

Application Deadline

This position will be accepting applications until Jan 15, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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