Ecolab is looking for an Administrative Assistant to provide support to the Philadelphia, PA manufacturing facility. This position will be the face of the facility and is key to delivering top-notch service and support to employees, customers, and visitors.
What you will do:
Act as first point of contact for the plant by answering the phone and welcoming in person visitors. Direct visitors to the appropriate person or office.Provide badges to new hires, visitors, and temporary staffReceive incoming packages and mail from shipping department and postal service and distribute as necessary.Produce, maintain, and distribute reports as directed by plant leadership.Coordinate and execute all office functions and employee events under the direction of leadershipMaintain front office, HR, and kitchen supplies. Provide administrative support for HR function, including assisting with employee onboarding, maintaining employee records, and supporting HR initiatives.Schedule meetings as required. Provide meeting support by reserving and setting up conference rooms and ordering meals as required.Assist with coordinating visitor and corporate plant tours as directed.In conjunction with HR Manager, schedule interviews with job applicants and temporary agency candidates.Send email correspondence to staff on behalf of Plant Director or Human Resources as directed.Works with Ecolab’s vendors and processing invoices as needed.Provide support in other areas as assigned.Minimum Qualifications
High School Diploma or GED Equivalent.2+ years of administrative experience.Proficiency with Microsoft Word, Excel, and Outlook.Preferred Qualifications
Prior experience working in a manufacturing environment.Strong verbal and written communication skills.Self-starter with the ability to independently initiate and complete tasks with minimal supervision.Proficient in using the internet and office equipment (e.g., printers, scanners).Highly organized and detail oriented.Annual or Hourly Compensation Range:
$25.00 per hour Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.Benefits
Ecolab provides the following benefits: medical, dental, vision, life insurance, accident insurance, critical illness insurance, hospital indemnity insurance, auto insurance, home insurance, pet insurance, identity theft protection, short-term and long-term disability, 401k, pension plans, retirement health care benefits, short-term incentives, vacation (12 days), holidays, parental leave, employee stock purchase plans (Full-Time Associates), discount on day care services and caregiver services, adoption assistance, group legal services, employee assistance program, employee discount program, and education assistance program, on-Site childcare and fitness facilities may be available at select Ecolab locations. Click here for additional benefits information. If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.
Potential Customer Requirements Notice
To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:
- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.
Our Commitment to Diversity and Inclusion
At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.
In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.
We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.