Overview We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires a detail-oriented individual with strong communication skills and the ability to manage multiple tasks efficiently. Responsibilities + Provide administrative support to the Assistant Training Principal for Administration (ATPA) daily with confidence, good judgment, and professional acumen. + Maintain the integrity and responsiveness of the ATPA’s office to the Cabinet, Department Heads, Commands/Divisions, and Territorial Headquarters by providing timely information dissemination and following protocols. + Daily correspondence, open mail, review and distribute to designated departments, and prioritize items for ATPA response/signature. + Provide data entry and maintenance support for the CFOT’s digital calendar. + Ensure correspondence prepared for ATPA’s signature is accurate and ready for release. + Draft and prepare routine correspondences (hard copy or email) on behalf of the ATPA and as requested. + Maintain files relating to the ATPA’s office – All departments and bureaus, as requested. + Update and maintain ATPA Smart Data activity. + Coordinate and maintain reservations of CFOT locations – Chapel, Staff Dining Room, Watson Gym + Assist the ATPA in preparing agendas and minutes for the Executive Council through TSAMM. + Draft the approved Executive Minutes Summary for release and provide backup support when requested. + Collaborating with the TP Office and the ATPA, maintain and update schedules and information relating to strategic events, such as New Officer Orientation. + Provide support in answering routine inquiries from Officers in the absence of the ATPA using good judgment. + Provide Proof of Residency letters for local libraries, schools, and chapters as requested. + Ordering name tags for all Officers. + Provide coverage for Front Office Staff as needed. Academic Support + Assist in gathering resources for classes as requested. + Assist in creating or updating PowerPoint presentations for ATPA Classes. + Provide support in uploaded material and grades in NEO platform, as requested. Cadet Support + Assist the ATPA with Immigration paperwork for Cadets. + Work closely with Finance staff to secure OPT or EAD application payment processes. + Provide letters of support to cadets and their families for international travel + Ordering all plates and awards given during the Cadet Recognition Lunch, including the CFOT Display Wall plaques. Qualifications Bachelor's degree (B. A.) from a four-year college or university and three to five years related experience or equivalent combination of education and experience. Qualifications + Strong proficiency in office management software. + Excellent proofreading skills with keen attention to detail. + Ability to handle multiple priorities while maintaining a high level of organization. + Exceptional communication skills, both written and verbal. + Bilingual – English and Spanish (preferred). + Research competencies. Job LocationsUS-NY-Suffern Job ID 2025-13572 Category Administrative Compensation Min USD $25.00/Hr. Compensation Max USD $30.00/Hr. Type Regular Full-Time