Job Title: Administrative Assistant
Job Description

The Administrative Assistant provides departmental administrative support by conducting research, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls, and scheduling meetings. This role will support HR and Plant Leadership.

ResponsibilitiesManage and coordinate the schedules and appointments of the department.Coordinate travel domestically and internationally, including assisting with passports and visas.Handle communications, take calls and messages, and arrange conference calls.Coordinate and schedule meetings, including on-site and off-site conferences, presentations, and celebrations.Assist with preparing presentations, including research and compiling data.Compile and prepare reports as required, ensuring due dates are met.Assist with coordination of company, customer, and dealer visits and tours.Assist with submitting requisitions and processing invoices.Assist with weekly payroll processing.Support employee engagement events such as all hands meetings, company picnics, and open houses.Handle all miscellaneous administrative duties, including maintenance of paper and electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, and maintaining files.Essential SkillsHigh School Diploma or GED.Three (3) or more years of administrative support experience.Proficient with the Microsoft Suite: Excel, Outlook, PowerPoint, Word, etc.Ability to work independently with minimal supervision.High degree of initiative, follow-through, and organizational skills.Excellent interpersonal communication (verbal and written) and collaboration skills.Ability to interface with personnel at all levels directly or virtually.Ability to manage confidential data.Experience with timekeeping systems and ability to process payroll accurately and timely.Additional Skills & QualificationsPrevious experience working in a manufacturing environment.Ability to problem solve and develop continuous improvement solutions to better serve team members.Work Environment

The work environment includes frequent sitting, hearing, talking, visual tasks, and typing. Occasionally, you may need to stand, walk, reach, climb, drive, bend, kneel, or perform tasks requiring fine and manual dexterity. Upper extremity repetitive motion is also involved.

Pay and Benefits

The pay range for this position is $19.00 - $22.00

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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