OVERVIEW: 

The Administrative Assistant provides general office and project-related support including general administrative duties and human resources support.  This is an on-site position.

DUTIES AND RESPONSIBILITIES:

Manages incoming calls, mail, and emails Prepare flyers, documents, and letters Maintain the master calendar for the facility Prepare meeting minutes and statistics Maintain Corps files and records Maintains inventory of office supplies Process items and contracts for Divisional headquarters approval Oversee the recruitment for the Corps Assist in the pre-employment process for new hires Assist in the Live Scan process for all employees Update and maintain I-9 files Assign training and maintain complete and accurate records Ensure all required labor and legal posters are posted Other related duties as required  

EDUCATION AND EXPERIENCE:

High school graduate or equivalent (required) CA Driver’s license (required) Experience working as an administrative assistant (preferred) Experience with Microsoft programs

SKILLS AND ABILITIES:

Maintain confidentiality Excellent organizational skills Ability to communicate effectively and accurately Team player

PHYSICAL REQUIREMENTS:

Ability to lift up to 25 lbs. (Usually file boxes)

EQUIPMENT USED: 

Modern Office Equipment and Relevant Software

ADA Statement:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation.  A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

Acknowledgment of Religious Purposes of The Salvation Army:

Please note that The Salvation Army has a religious purpose and status as a church.  We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission.  Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.

At-Will:

Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.