Job Title: Administrative Assistant

Job Description

Position Overview: We are seeking an experienced Administrative Assistant to join our team - directly reporting to and assisting the Executive Assistant. The ideal candidate will have 5 to 6 years of experience as an administrative/executive assistant/support role and a proactive mindset, capable of thriving in a fast-paced environment.

ResponsibilitiesManage multiple calendars in Outlook for 15 partners.Schedule and coordinate meetings through Zoom and Teams.Assist with setting up conference rooms and organize internal events.Book car and travel services as needed.Provide occasional assistance with personal errands for partners.Handle written and verbal communications effectively.Multitask and step in wherever needed within a 200+ employee firm.Essential SkillsMinimum of 5 years of administrative experience.Experience working with Outlook, Zoom, and Teams.Self-sufficient with a proactive approach to tasks.Strong organizational and multitasking skills.Excellent written and verbal communication skills.Ability to anticipate needs and act without being asked.Upbeat and friendly personality, a go-getter.Additional Skills & QualificationsBackground in Architecture, Engineering, Professional Services, or Law Firm industry is preferred.Work Environment

100% onsite with 210+ staff across 3 locations (NYC/LI, Boston, Orlando). The dress code is business casual. The firm is highly respected in the industry, boasts amazing tenure across all departments, and prioritizes diversity and inclusion. Social events such as parties, town halls, and sponsored outings are common.

Pay and Benefits

The pay range for this position is $75000.00 - $80000.00

PDF Available Upon Request
Medical Benefits - Multiple Plan Options
Dental Benefits - Multiple Plan Options
Vision Benefits - One VisionPlan
Short & Long Term Disability
Life Insurance - Group Life & AD&D
401k & Profit Sharing (no waiting period for 401k)
Commuter Benefits (Pre-Tax Parking/Transit)
PTO - 2 weeks (3 after 5 years, 4 after 10) Time accrued Monthly
Paid Holidays - 9 Recognized Holidays Per Year
Sick Time - 7.5 Days per Year
Paid Semi-Monthly (15th and 30th or 31st Each Month)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position will be accepting applications until Jan 28, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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