Posting Details Working Title Administrative Assistant Position Number HR7820 Department EVHSC LIBRARY Location Norfolk, VA Type of Position Hourly Type of Job Hourly/Wage EEO Category F Administrative Support (Clerical & Sales) Job Description Provide direct administrative support to the Director of Library Services, Brickell Library/Virginia Health Sciences, including procurement of supplies, cashiering, making travel arrangements and processing travel reimbursements, records management, preparing reports, and executive secretarial functions. Type of Recruitment Knowledge, skills and abilities + Basic knowledge of office practices and procedures + Basic skills in writing reports and correspondence. + Basic skills in calculating figures and amounts such as discounts, interest, proportions, and percentages. + Basic skills in working with spreadsheets and other specialty financial software. + Basic ability to prepare documents using advanced word processing and layout software. + Basic ability to develop and maintain effective relationships with public, partners, customers, and co-workers. + Considerable ability to manage time and resources to ensure assignments are completed accurately and deadlines are met. + Considerable ability to express ideas effectively and demonstrate sound judgment with regard to decision-making. + Considerable ability to provide customer service. + Ability to adapt to changing work environments, work priorities, and organizational goals. + Basic ability to independently address and resolve problems. + Basic ability to communicate effectively in one-on-one or group situations. + Basic ability to deal with others in a direct honest manner and comply with all University policies and procedures. + Basic ability to maintain confidentiality of sensitive information. + Basic ability to read and interpret technical documents (safety rules, equipment manuals). Special licenses, registration or certification None Education or training None Level and type of experience Considerable work experience in an administrative assistant or similar role, preferably in a higher education institution. Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification) Some records management experience. Conditions of Employment Hourly (wage) employees are restricted to working 29 hours per week on average or 1500 hours in total in the May 1 – April 30 period. This position does not have health insurance, retirement or leave. Standard Work Hours 8am – 2:30pm, however adjustment in work hours may be needed to meet the demands of the position during peak times. Annual Salary/Hourly Rate Salary is commensurate with education and experience and begins at $ - 15.04 Posting Detail Information Job Requisition Number S02846 Job Open To General Public Open Date 01/13/2025 Close Date 01/31/2025 Open Until Filled No Special Instructions Summary Please provide contact information for three professional references, preferably current and former supervisors Criminal Background Check The final candidate is required to complete a criminal history check. College Home Page Department Home Page https://www.evms.edu/library/ Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Reasonable Accommodation Request If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141. Alternative Hiring Process In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155. Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information. Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents + Resume + Cover Letter/Letter of Application + Contact Information for Professional References Optional Documents + Curriculum Vitae + Yellow Layoff Form + Blue Layoff Card + AHP Letter