Administrative Assistant

Work Schedule: Monday through Friday, 7:00 AM – 3:30 PM
Location: Henderson, KY 42420
Pay Rate: $16 Per Hour
Schedule Specifics: Flexible schedule, including up to 12-hour shifts, nights, and weekends during the busy season (March through May).
 

Responsibilities Provide comprehensive administrative support to senior leaders, including managing email correspondence and preparing memos, letters, spreadsheets, forms, and faxes. Maintain organized filing systems, contact databases, employee lists, and inventory records. Oversee all shipping and receiving activities, including inventory reconciliation, daily/monthly reporting, and some logistics coordination. Handle daily office tasks such as distributing mail, email, voicemail, copying, filing, and managing confidential information. Coordinate the scaling in and out of dry fertilizer trucks and other shipments. Plan and organize meetings, including ordering catered meals as needed, managing event logistics, coordinating calendars, and processing expense reports. Record and update Bill of Lading (BOLs) in Excel for inventory tracking and accuracy. Perform daily inventory checks to ensure accurate stock levels. Ensure truck drivers are equipped with the required personal protective equipment (PPE) before processing their pick tickets. Qualifications High school diploma or equivalent. Exceptional communication skills. Strong time management and organizational abilities. Proven ability to handle multiple tasks and prioritize effectively.
#M1

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.