Job Title: Administrative Assistant
Job Description

We are seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to our executives and the Camarillo Division Management Team. This role is crucial in facilitating communication between executives and staff members, managing information flows, and supporting executive decision-making processes. The position is a contract role covering maternity leave with the potential to become permanent based on performance.

ResponsibilitiesProvide administrative support to executives and the Camarillo Division Management Team.Facilitate communication between executives and other staff members.Create daily, weekly, and monthly reports summarizing key metrics, project statuses, and other relevant data.Follow up on action items and ensure timely completion.Track progress on ongoing projects and report updates to executives.Manage information flows in a timely and accurate manner.Manage executives’ calendars and set up meetings.Conduct research and gather information to support executive decision-making.Format information for internal and external communication, including memos, emails, presentations, and reports.Take minutes during meetings and distribute them to relevant personnel.File correspondence and other records using our CRM, DSS.Provide backup to the receptionist for daily breaks and lunch.Oversee office supplies and inventory, ensuring necessary resources are available.Essential SkillsData entryProficiency in Microsoft Office, including Excel and OutlookClerical skillsAdministrative support experienceCalendar managementStrong communication skillsAdditional Skills & QualificationsBachelor's DegreeExperience with scanning and data managementWork Environment

This position is based in an office environment with strict adherence to the shift schedule of Monday to Friday, 7:00 AM to 4:00 PM.

Pay and Benefits

The pay range for this position is $28.00 - $30.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Camarillo,CA.

Application Deadline

This position will be accepting applications until Feb 1, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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