Job Title: Administrative Assistant
Job Description

We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. This role is pivotal in ensuring smooth daily operations by providing administrative support, acting as a receptionist, managing calendars, and assisting with various tasks, including basic reporting in MS Excel and coordinating the onboarding process for new hires.

ResponsibilitiesGreet and assist visitors and clients in a professional and friendly manner.Answer, screen, and direct incoming phone calls.Manage incoming and outgoing mail and deliveries.Perform general office duties, such as filing, scanning, and photocopying.Order and manage office supplies and inventory.Prepare and maintain basic reports, spreadsheets, and databases using MS Excel.Assist in data entry and data management tasks.Coordinate and schedule interviews with candidates.Assist in the onboarding process for new hires, including preparing onboarding materials and scheduling orientation sessions.Manage and maintain executive calendars, scheduling meetings, and appointments.Coordinate and arrange travel itineraries and accommodations.Essential Skills3+ years of administrative experienceProficiency in MS Excel for creating basic reportsFamiliarity with onboarding new hiresStrong administrative support skillsExperience in data entry and clerical tasksProficiency in using Outlook for calendar and email managementHigh School DiplomaAdditional Skills & QualificationsExperience in a manufacturing environment is a plus.Work Environment

The work schedule is Monday to Friday, from 6:30 AM to 3:00 PM, with no flexibility. The role is situated in a manufacturing environment. The position is a contract assignment, which could lead to a permanent position upon securing approval from corporate.

Pay and Benefits

The pay range for this position is $18.00 - $23.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Lebanon,NY.

Application Deadline

This position will be accepting applications until Jan 31, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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