Job Description:

Summary:

Barr is seeking an administrative assistant for our Bismarck office to be the first point of contact for clients and vendors and work closely with office staff. This person is responsible for fostering a welcoming, professional environment in our Bismarck office. This role is well-suited for someone skilled at creating effective relationships with staff and service providers, passionate about providing excellent client service, and able to complete a variety of administrative tasks.

Responsibilities will include:

Acts as hospitable point of contact for clients and visitors by coordinating needs such as badge access, managing visitor schedules, and assisting with office space related needs

Assists with keeping conference rooms, common areas, and kitchen areas tidy and stocked

Supports facilities and office leadership, along with other business support activities as requested

Helps coordinate office social events such as happy hours, summer parties, and other activities

Orders and arranges delivery or pick-up of food for office meetings and events

Assists with the tracking and ordering of office supplies and equipment

Provides logistical support for meetings and conference room technology setup

Ships and receives packages, coordinating with external providers (e.g., UPS, FedEx) when needed

Provides project support by coordinating the production and delivery of major work products/reports using tools such as Word, Excel, and Adobe Acrobat

Provides local support for internal operations such as staffing, training, safety, equipment, library, and others as needed

Prepares and edits reports and other technical documents

Helps with the setup, maintenance, and organization of project files

Develops visual presentation materials using PowerPoint

Monitors work orders and budget

Minimum Qualifications:

Three years of experience as a receptionist, administrative assistant, or a related position

Punctuality and the ability to maintain a regular work schedule of 8:00 a.m.–5:00 p.m., Monday through Friday at Barr’s Bismarck office

Excellent interpersonal, oral and written communication skills and the ability to communicate effectively with a diverse group of people including clients, employees, and office visitors

Strong computer skills, including proficiency with Microsoft Office programs, especially Word, Excel, and PowerPoint and familiarity with Adobe Acrobat

Demonstrated attention to detail, accuracy in work output, and task follow-through

Ability to manage multiple tasks and prioritize simultaneous requests

Willingness to develop new skills

Ability to safely lift and carry up to 40 pounds occasionally

Willingness to adjust schedule on occasion if needed to meet company needs

Legal authorization to work in the United States without the need for sponsorship from Barr, now or in the future

Preferred Qualifications:

Five or more years of related experience

Post-high school training in a related area

Experience preparing meeting materials

Deltek Vantagepoint experience

Experience managing engineering documents and databases

Experience with MS Project or a similar software

Possession of a valid driver’s license and acceptable driving record

This position is based in our Bismarck office and requires a Monday through Friday, in-office work schedule.

Compensation:

The anticipated base hourly range for this position is $21–$25/hour. This position is classified as non-exempt under the Fair Labor Standards Act (FLSA). Compensation will vary based on relevant experience, education, skill level, and other compensable factors. Employees in this position may also be eligible for a discretionary cash bonus based on team and individual performance. Barr has a “no retained earnings” model and distributes all its profit to our employees through our bonus plan and ESOP.

Benefits:  

People report that they stay at Barr because of the camaraderie and career opportunities. Another draw is our competitive package of employee benefits, which includes professional development funding, 401(k) retirement savings plan, employee stock ownership plan (ESOP) participation, medical and dental insurance, life insurance, disability and accidental death insurance, flexible spending accounts for healthcare and dependent care expenses, paid holidays, paid time off (accrues on all hours worked), and compensatory time for exempt/salaried staff (time off or pay for extra time worked). Barr’s benefits package offerings include: 

Professional development funding 

401(k) retirement savings plan 

Employee stock ownership plan (ESOP) participation, provided through profit distribution 

Cash bonus  

Medical and dental insurance 

Life insurance 

Disability and accidental death insurance 

Flexible spending accounts for healthcare and dependent care expenses 

Paid holidays 

Paid time off 

#LI-Onsite

Open positions at Barr Engineering Co. do not have application deadlines. Barr Engineering Co. is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.