Kokosing (www.kokosing.biz) is one of America's 60 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. For 70 years, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $1.5 billion in annual sales and a commitment to its workforce, Kokosing is the winning team.

Job Description:

Duties and Responsibilities:
Provide administrative support to the Vice-President and Leaders of Kokosing Support Operations Team, including:

Provide support / administrative assistance to SOP equipment management team for department level projects.

Prepare and handle confidential information, including correspondence, reports and other company documents.

Make travel arrangements for Support Operations Team as needed.

Receive vendors and guests and maintain good public relations with them.

Prepare and proofread correspondence, memoranda, and other documents.

Perform time entry and calendar management.

Perform miscellaneous filing and clerical tasks.

Maintain compliance management for Support Operations Team as needed. 

Manage execution documentation related to Company business including: – signatures, notary-requirements and other required documents.

Organize charity donation efforts, retirement celebrations, and misc. events.

Coordinate and perform all general office administration functions, including ordering supplies and obtaining office equipment troubleshooting/repair.

Organize catering for all office meetings, special events and internal meetings.

Coordinate and assemble special projects as required for internal trainings and other events.

Assist SOP TM’s with the distribution of information and/or materials to the group as required.

Perform other duties as assigned.

Knowledge, Skills and Abilities:

Excellent writing, spelling, grammar and proofreading skills

Possess Microsoft Office and SharePoint skills

Typing (50+ wpm)

Ability to organize, prioritize, and produce quality work

Ability to effectively multi-task

Excellent interpersonal communication skills, both verbal and written

Adaptable to changing demands from multiple people

Detail and deadline oriented, and punctual 

Self-motivated to complete assignments in a timely manner

Notary Public preferred but not required

Education and Experience:

High school diploma or equivalent experience required.

Previous experience as an administrative assistant in a corporate capacity is required.

Benefits:

Kokosing offers a competitive compensation and benefits package including medical, life, and disability insurance, paid time off and a 401K plan.

Kokosing is an equal employment opportunity/affirmative action federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.