Ecolab is seeking an Administrative Assistant to support senior management and team members. In this role, you will participate in various projects and activities and provide advanced administrative support to leaders and the business. We are looking for a driven and resourceful Administrative Assistant who wants to work in an exciting and challenging environment. The job responsibilities for the Administrative Assistant would include (but are not limited to):

What You Will Do

As the administrative assistant for Ecolab’s King of Prussia office, you will be the first point of contact for visitors. In addition, you will be responsible for a variety of tasks to ensure the office is functioning properly. The duties include administrative support across the organization. You will be responsible for managing some of the following functions but not limited, to office activities, maintaining supplies, communication, vendor management, stocking, event planning and courier needs.

Responsibilities

Receive Customers, Sales Personnel and Executive visitorsDirect general phone inquiries to correct departmentGeneral office dutiesEmail Management, sending and responding to emails in a timely mannerPrinter and Copy managementConference room/office preparationsSecurity procedures / visitor sign inOffice repairs and maintenance vendor managementSupport the planning and execution of onsite events across the PA facilities (Halloween, Holiday parties, etc.)Support onsite events at the new Customer Experience Center in King of Prussia working directly with the lead event planner for Life SciencesSupport the planning of the 2026 Global LS Sales meetingSupport the Global LS marketing team with ad hoc administrative tasks related to LS events, customer events happening at local sites, support onsite branding activities as needed together with LS branding lead (signage, badges, monitors, etc.)Provide ad hoc support for marketing administrative tasks (printing, document collation, team meeting planning etc.)

Minimum Qualifications

High School Diploma2 years’ experience in office management, administration, or receptionComputer proficiencyStrong oral and written communication skillsExcellent organizational and time management skillsSelf-motivated, proactive, problem solverExperience with Microsoft Office Suite software (Excel, Word, Access, and Outlook)Ability to work in our King of Prussia – 5 days a week

Preferred Qualifications

3+ Years experience with office administrationAbility to work independently in a multi-division, fast paced environmentExperience with onsite event support and planning

Location:  King of Prussia, PA

Annual or Hourly Compensation Range

The pay range for this position is $47,500.00 - $71,300.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits 

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits. 

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here. 

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

 

Americans with Disabilities Act (ADA) 

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website. 

Our Commitment to Diversity and Inclusion
At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.