Description • Work all rental opportunities, with internal and external customers. • Work with the shop(s) to get trucks repaired and prepped/ready for each rental opportunity. Includes leading a weekly call with the shop to evaluate WIP including check in status review. • Work with logistics to get all equipment delivered and/or picked up. • Provide quotes, set up contracts, handling billing and credits. Billing of rental abuse included. • Review daily rental invoice run and invoice review report. Filing all documents in the appropriate location. • Assist Accounts Receivable Assistant with collections when requested. • Work with existing customers with rental equipment to ensure funding on their PO. • Track all equipment. Perform inventory checks as required. Produce and review various rental reports. • Perform equipment searches as necessary within the network and with outside vendors. • Maintain all rental records. Includes open contracts, closed contracts, and all related billing procedures (SAP entry). • Maintain equipment file. File to reflect equipment status, notes for all sections, upcoming opportunities, repair quotes, adding specs, and anything additional pertinent to the team. • Close out SM status on all returned equipment. Service maintains this for outgoing equipment. • Track rental opportunities to ensure follow up by all parties involved. Rental Quote log email bi-weekly to sales team for open quotes. • Approve all incoming vendor invoices for re-rent equipment. Tracking and monitoring to ensure correct and accurate billing from the vendors. • Respond to emails directed to you as an individual and within the group email that apply to your territory in a timely fashion. Prioritize as necessary. • Assist the other rental coordinator in all duties as necessary for the team. • Run rental reports for customers as requested. Reviewing and working with the customer as required. • Assist logistics coordinator as necessary for the team. • Review daily service invoicing to the rental department. Ask questions and return any invoice that doesn’t have the proper documentation or backup for rental. • Work with rental manager on equipment needs to determine new truck orders and lease purchases along with power requirements. Skills Logistics, Customer service, Dispatching, Transportation, SAP, excel, MS Office suite, Rental equipment, Dispatch, Shipping and receiving, Data entry, Microsoft office, rentals Experience Level Intermediate Level Pay and Benefits The pay range for this position is $24.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Frederick,MD. Application Deadline This position is anticipated to close on Feb 7, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.