67761BRAuto req ID:67761BRJob Code:403134 Coordinator I Department Office Location:USA - MA - Cambridge Business Title:Administrative AssistantSub-Unit:Social Sciences Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications: Minimum of 3 years of administrative and project management experience are required. Education beyond high school may count toward years of experience. Additional Qualifications and Skills: Strong writing skills. Preferred experience in academic setting. Excellent organizational skills with ability to prioritize work in an environment with multiple and conflicting interests. Skilled at thinking quickly on their feet, with a keen sense of humor and calm to handle the unexpected. Excellent interpersonal and communication skills and contributes to providing a welcoming environment for all. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Competency using a variety of computer software. Preferred advanced knowledge of Word, spreadsheets, and/or databases. Ability to effectively troubleshoot technology issues and provide support for others on the use of office technologies; strong attention to detail is essential. Additional Information: Please submit a cover letter with your application. Finalists will be asked to do a writing/editing test as part of the interview process. We regret that we will not be able to provide visa sponsorship for this position. All formal written offers will be made by FAS Human Resources. Department:Department of GovernmentPre-Employment Screening:Credit, Criminal, IdentityJob Function:General Administration Position Description: Faculty Support Provide administrative support to a large portfolio of faculty committees and light general support to ladder faculty. Manage complex calendars in support of faculty committee work using various calendar platforms. Schedule and set up meetings, reserve rooms, handles all meeting logistics, and takes notes if needed. Conduct library or online research and prepare reports or other materials as needed. Compose and edits letters, answers correspondence, proofread/edit documents, retrieve research resources, and support publishing-related endeavors. Communicate professionally with internal and external stakeholders on behalf of faculty and administrative leaders, assist faculty committees on work related to a wide range of academic processes. Executive Support Provide a wide range of high-level administrative support to department leadership, primarily the Department Chair, and secondarily the Director of Administration, with the utmost discretion when handling confidential information. Manage the daily and long-range calendars, including scheduling meetings, coordinating meeting logistics, preparing agendas, and documenting/driving follow-up activities and deliverables. Draft and edit email, meeting notes, memoranda, a variety of letters, and other general correspondence. Develop electronic systems and workflows for scheduling, task management, and other administrative tasks. General Administration and Ad-hoc Project Support Provide excellent customer service and assistance on administrative and/or financial procedures to faculty and administrative leaders. Provides logistical support that includes scheduling, room reservations, A/V set up/breakdown, material preparation, etc for a wide range of meetings, including faculty-led meetings. Manage calendars accordingly. Update and create documentation for business processes as requested/needed. Provide Reimbursement/Corporate card support, which involves collecting receipts, business purposes, and submitting reports on behalf of cardholders/reimbursees. Provides course support on Canvas, assists with letters of recommendation, and sponsored research support. Work on ad-hoc projects, as assigned by the DAO, during the academic year but primarily from late spring through late summer. Move projects forward and continually looks for ways to leverage faculty and leadership’s time. School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements: May require lifting, pushing, moving 20-30 lbs, sitting, walking, standing, stairs Working Conditions: The position’s work schedule is fully in-person at the office. There may be flexibility for one day per week of remote work in late spring – mid-summer at the DAO’s discretion and based on business needs. This position will be based in Cambridge, MA. Applicants must be able to work on campus five days per week, 35 hours/week. Some meetings may require a schedule adjustment and/or additional work hours. Occasional overtime may be required. Job Summary: Reporting to the Director of Administration and Operations, with a dotted line to the Manager of Academic Administration, the Administrative Assistant provides confidential and time-sensitive administrative support to faculty committees and administrative leaders in one of the largest academic departments in the Social Science Division. The Administrative Assistant will support a large portfolio of faculty committees, the Department Chair, and the DAO. The position collaborates as needed with others in the Administrative Operations, Student Services, Academic Administration, and Finance teams. The Administrative Assistant actively engages internal and external individuals and offices with a sense of diligence and discretion; it anticipates and resolves problems, provides updates on the status of projects as needed, and coordinates multiple and at times competing calendars and priorities. Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: + Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. + Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. + Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. + Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. + Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools. + Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. + Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning. + Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. + Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston. Work Format:On-Site LinkedIn Recruiter Tag (for internal use only):#LI-JB1Work Format Details:This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.