**Description** **Introduction** Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a Administrative Assistant with North Texas Division Office you can be a part of an organization that is devoted to giving back! **Benefits** North Texas Division Office, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include: + Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation. + Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more. + Free counseling services and resources for emotional, physical and financial wellbeing + 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) + Employee Stock Purchase Plan with 10% off HCA Healthcare stock + Family support through fertility and family building benefits with Progyny and adoption assistance. + Referral services for child, elder and pet care, home and auto repair, event planning and more + Consumer discounts through Abenity and Consumer Discounts + Retirement readiness, rollover assistance services and preferred banking partnerships + Education assistance (tuition, student loan, certification support, dependent scholarships) + Colleague recognition program + Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) + Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income. Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards) **_Note: Eligibility for benefits may vary by location._** Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the North Texas Division Office family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Assistant - Office Manager to help us reach our goals. Unlock your potential! **Job Summary and Qualifications** Under the direct supervision of the Division Office Manager, this position provides administrative and secretarial support for service line vice presidents and the department. In addition to the general responsibilities of an administrative assistant, this position also requires front desk responsibilities. This includes greeting visitors, answering phones, handling inquiries, and directing incoming calls or visitors to the appropriate person. Independent judgment is required to plan, prioritize, and organize a diversified workload. **What you will do in this role:** + Manages calendars, schedule meetings, and coordinates appointments for Vice Presidents. + Schedules and organizes complex activities such as meetings, travel, conferences and reimbursement reports. + Maintains contact lists for the Vice Presidents. + Organizes and prioritizes large volumes of information and calls. Responds to regularly recurring requests for information. + Sorts and distributes mail for all department members. + Answers phones for the Vice President and the department. Takes messages or fields/answers routine or non-routine questions. Works in cooperation with other Executive Assistants to cover phones. + Acts as a liaison with other departments, facilities and outside agencies, including high-level staff such as CEOs, COOs, CMOs, CFOs, CNOs, etc. + Handles confidential information and non-routine information and explains departmental policies when necessary. + Works independently and within the team on special nonrecurring and ongoing projects. + Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. as requested by the Vice President or other department members. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. + Orders supplies for the department as needed, ensuring adequate stock levels. + Provides general administrative support to the department as required. + Work schedule: in-office, Monday through Friday from 8am to 5pm, 1 hour for lunch. + Other duties as assigned. **What qualifications you will need:** + 3-7 years of related experience + Proven experience as an administrative assistant or in a similar role. + Discretion and confidentiality in handling sensitive information. + Strong organizational and time management abilities. + Position continually requires poise, tact and diplomacy. + Work requires attention to detail in composing, typing and proofing materials. + Ability to prioritize tasks effectively in order to meet deadlines. + Must have strong working knowledge of Microsoft Office (Word, Outlook Calendar, Excel, OneNote, Power Point, etc.) + Excellent communication and interpersonal skills. + Business attire. + Bachelor's degree preferred Medical City Healthcare strives to deliver excellence. We are committed to the care and improvement of human life. We provide the highest quality, cost-effective healthcare in the communities we serve. Medical City Healthcare is one of the North Texas region’s largest and most comprehensive healthcare providers. We have 16 hospitals, 5,000 physicians and more than 17,000 employees in Dallas-Fort Worth. Medical City Healthcare is the only healthcare system in North Texas with an adult and children’s hospital on the same campus. We are a part of HCA Healthcare. HCA Healthcare includes 185 hospitals in the United States and England. Medical City Healthcare has six hospitals that are Magnet® recognized by the American Nurses Credentialing Center Magnet Recognition Program®. We have been recognized by Texas Monthly as a Best Companies to Work for in Texas. HCA Healthcare has been named to LinkedIn’s 2021 Top Companies list of 50 best workplaces to grow your career. HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. Â "There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder Be a part of an organization that invests in you! We are reviewing applications for our Assistant - Office Manager opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care! We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.