Our Client, an Energy Services company, is looking for an Administrative Assistant II for their Jackson, MI location. Responsibilities: + A highly organized and adaptable Administrative Assistant to support three executive directors within our organization. + Calendar Management: Efficiently manage and coordinate the executives' calendars, ensuring all appointments, meetings, and events are scheduled and updated. + Meeting Coordination: Schedule and organize meetings, including preparing agendas, taking detailed notes, and distributing minutes. + Meeting preparation: Ensure that all materials are available prior to key meetings and help with week-ahead preparation. + Expense Reports: Prepare and submit expense reports for the executives, ensuring accuracy and timely processing. + Event Coordination: Plan and coordinate team events, including logistics, catering, and communication with attendees. + Collaboration: Partner with other executive assistants within the P&C function to ensure seamless support and coordination across the team. + Adaptability: Embrace change and demonstrate agility in responding to shifting priorities and demands. Requirements: + Proficiency in Microsoft Outlook, Excel, and Teams. + Proficient in Microsoft Outlook, Excel, and Teams, and will excel in a dynamic, fast-paced environment. + Adept at adjusting priorities and keeping up with shifting demands. + Requires exceptional multitasking abilities, strong communication skills, and a proactive approach to problem-solving. + Strong attention to detail and management across three different clients + Strong organizational and time management skills. + Excellent written and verbal communication abilities. + Ability to handle sensitive information with discretion. + Proven experience in a similar role supporting senior executives. + High level of adaptability and agility in a fast-paced environment. + Experience in the HR function or related field. + Bachelor's degree in Business Administration or a related discipline + Excellent verbal and written communication skills + Expense report processing + Meeting coordinating + Calendar management + Scheduling/planning Why Should You Apply? + Health Benefits + Referral Program + Excellent growth and advancement opportunities As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.