Job Description Day-to-Day  Answer phones / front door (answer phone within 1-2 rings if possible)  Provide admin support to all management and project managers  Send staff email with phone number and name in subject line for messages  Finalize letters and documents  Prepare letters of transmittal for all documents leaving office  Scan signed transmittals to file  Plot (print) plans, print, scan, copy documents  Assemble complete copies of documents/ reports / submittals in PDF and save PDF copy of final document on server  Assemble PDF plan sets with seals as appropriate (Secured)  Distribute documents to clients and entities as required by project  Assist project managers as necessary with support including but not limited to:  Project submittals  Jurisdictional coordination  File organization/ project scanning  Meeting scheduling  Report preparation  Make deliveries and submittals as necessary  Log time in BillQuick for all project related time  Purchase office supplies products  Manage service / maintenance for company vehicle(s) and equipment  Manage Accounting of Austin Office Expenses including but not limited to:  Obtain and log all receipts for expenses by Austin staff weekly  Scan receipts and post job related expenses in BillQuick weekly  Maintain check register for BOA account weekly  Manage cash in BOA account weekly  Manage petty cash box weekly  Run errands as necessary  Other duties as assigned We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .     To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ . Skills and Requirements Proficient in Adobe Acrobat PRO, MS Word, and MS Excel  2-5 years relevant experience  Experience with PDF pro  1+ years of experience with invoicing and billing Ability to handle multiple jobs at one time  Wants to be a part of the office environment  Personable with a good attitude as they will be client facing. null We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.