**Company description** Bartle Bogle Hegarty (BBH) is a world-famous creative agency that makes jaw-dropping, thumb-stopping, eye-opening work for brands across the globe. Founded in London in 1982, we now have offices in New York, Los Angeles, Stockholm, Mumbai, Singapore, and Shanghai. Our first ad for Levi’s showed a black sheep travelling in the opposite direction to a flock of white ones. That’s where we got our logo and our guiding philosophy: when the world zigs, zag. Why? Because it’s easy to zig, to go with the grain. It feels safe. It feels like the sensible thing to do. But the greater risk is failing to stand out. We believe in the power of difference to make a difference. Our goal is a simple one: make the best work in the world. That’s where you come in. We need rebels, dreamers, thinkers, mathematicians, makers, artists, visionaries, doers, observers, the different and the unreasonable. We need Black Sheep. People who want to make the hearts flutter and minds do flips, who can change businesses and culture. People who want to make a difference, come here for something different. https://www.bartleboglehegarty.com **Overview** The Administrative Assistant must be a diligent, strong communicator who thrives in a fast-paced environment & is a creative, collaborative, curious, & innovative thinker. This role requires a resourceful problem-solver & relationship builder, with a can-do attitude & a desire to learn & grow. In addition, being insanely organized, analytical, strategic, & possess strong business judgment & communication skills which are needed to interact with a variety of people & job functions. High enthusiasm, creativity, & resourcefulness are crucial, as is a high level of professional integrity & confidentiality. **EXPECTATIONS** + Anticipate needs & provide high-level administrative support for 3-5 leaders Manage multiple multiple calendars & schedules, with high level of detail + Coordinate internal & external meetings for executives & their teams + Communicate with team members & external partners on behalf of the executives + Handle logistics for meetings, including booking conference room space, organizing agendas, preparing materials, catering & ensuring availability of attendees + Handle any & all travel arrangements ensuring tight schedules & well articulated agendas while adhering to company policy + Interact regularly & build relationships across various teams + Coordinate ongoing agency rhythm of business (e.g. team meetings & regular comms cadence) + Perform non-administrative ad-hoc projects such as preparing reports, presentations, gathering insights, research, & information to inform decision making **YOU'RE A SUPERSTAR** + Ability to strategically multitask & prioritize projects + Ability to be proactive & problem-solve in a fast-paced, dynamic environment + Outgoing, friendly, personable, high energy, & approachable + Strong time & project management skills + Ability to adjust quickly & efficiently as meetings & schedules change + Navigate complex matrixed organizations & enhance organizational communications + Uphold a strict level of confidentiality + Organize team professional events, socials, team on-sites, etc. **Responsibilities** + Strong scheduling / coordination skills and comfortability with last-minute changes + Thrive in a fast-paced, quickly changing environment with an optimistic approach + Incredibly proactive and able to take initiative and work efficiently with little direction + Proven logistical and organizational skills and abilities + Ability to communicate effectively with people at all levels of management & handle confidential matters + Excellent verbal & written communication skills **Qualifications** + Exceptional interpersonal skills: must be charismatic & have ability to communicate strategically & respectfully with clients and staff Reliable & trustworthy with unfailing ability to operate with discretion & a high level of integrity + Able to maintain composure in an extremely fast-paced, creative environment + Impeccable attention to detail, with outstanding time management skills & the ability to work quickly & efficiently + Skilled at managing high-level volume of work & deciphering immediate needs from what can wait + Support in the day-to-day, i.e. pick-up lunch, rearrange calendars on a moments notice, chase down answers, etc. **Additional information** Compensation Range: $49,305 - $71,645 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 03/19/2025. \#LI-JC4