The Administrative Assistant to the President & CFO of Skywalker Holdings relieves the executive of administrative-type functions in order to increase the time an executive has available for executive-level responsibilities. May handle a wide variety of situations, administrative functions, and competing priorities for multiple company officers. Planning and coordination of heavy domestic and international travel schedules. Responsible for confidential and time-sensitive material. This position also provides finance support to Skywalker, affiliates, and subsidiaries through invoice management, tracking status, maintenance, record keeping, and organization. Responsibilities + Schedule routine internal meetings - coordinate sensitive calendar items re COB/GWL projects + Draft outgoing correspondence for President & CFO including all approval correspondence to COB + Liaise with both internal and external project managers on a wide range of real estate development projects managed by the President & CFO + Arrange domestic & international travel. Schedule trip meetings & prepare itineraries. Updating mileage program information and, when necessary, passport/visas. Prepare and submit expense reports for domestic & international travel + Answer phones for President’s line, Privacy Policy hotline for websites. Coordinates conference calls. + Liaison for President on confidential GWL projects + Interact w/ COB’s office, outside attorneys’ offices, architect/designers’ offices, and project management firms + Support CFO in management of invoices for projects + Coordinate transfer of project files & documents for signature + Assist the Finance team under the direction of the CFO, especially AP and Payscan. + Support in dissemination of related finance correspondence + Participating in events committee focused on workplace culture and celebrations + Support office regarding supplies, liaising with other departments, scheduling events as needed and other duties as assigned + Special projects as needed -- At the President & CFO’s direction and as needed, take on special assignments including writing projects, research and resourcing, administration of private projects for stakeholders, especially COB Requirements Education / Experience: + Bachelor’s degree + 5 years experience in a similar role Required Skills / Competencies: + Excellent organizational and follow-through skills + Excellent communication skills, written and verbal + Ability to work well and prioritize in a fast-paced multi-project environment with a high level of detail and accuracy + Demonstrated ability to partner with others and build relationships + Must be customer service-focused, innovative, solution-oriented and efficient + Excellent organizational and administrative skills + High level of flexibility, ability to perform multiple tasks in a fast-paced environment + Willingness to work overtime, later shifts, and weekends as needed + Valid California driver's license with a clean driving record Preferred Skills / Competencies: + Highly organized, able to track multiple tasks simultaneously, communicate effectively. + Experience with Excel and database management Technical Skills: + Must be proficient with Microsoft Office product suite, especially excel. Benefits Compensation: 85-95k Health, Vision, Dental Insurance