Day-to-Day
Answer phones / front door (answer phone within 1-2 rings if possible)
Provide admin support to all management and project managers
Send staff email with phone number and name in subject line for messages
Finalize letters and documents
Prepare letters of transmittal for all documents leaving office
Scan signed transmittals to file
Plot (print) plans, print, scan, copy documents
Assemble complete copies of documents/ reports / submittals in PDF and save PDF copy of final document on server
Assemble PDF plan sets with seals as appropriate (Secured)
Distribute documents to clients and entities as required by project
Assist project managers as necessary with support including but not limited to:
Project submittals
Jurisdictional coordination
File organization/ project scanning
Meeting scheduling
Report preparation
Make deliveries and submittals as necessary
Log time in BillQuick for all project related time
Purchase office supplies products
Manage service / maintenance for company vehicle(s) and equipment
Manage Accounting of Austin Office Expenses including but not limited to:
Obtain and log all receipts for expenses by Austin staff weekly
Scan receipts and post job related expenses in BillQuick weekly
Maintain check register for BOA account weekly
Manage cash in BOA account weekly
Manage petty cash box weekly
Run errands as necessary
Other duties as assigned

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