Description We are in search of an Administrative Assistant to join our team based in HIRAM, Ohio, United States. As an Administrative Assistant, you will be a pivotal part of our operations, managing front office activities, ensuring smooth communication, and providing a welcoming environment for our guests. This role offers a long-term contract employment opportunity and is integral to our day-to-day functions. Responsibilities • Oversee front office operations, managing phone and email communications to ensure a positive experience for office guests • Handle all in-house mailings • Administer all in-house appeals, maintaining spreadsheets, managing mail lists, editing letters, and merging documents • Regularly interact with senior leadership of the organization, major donors, and trustees, using discretion and good judgment in all communications • Coordinate logistics for donor and prospect meetings, using discretion and good judgment in all written and oral communications • Support department boards by reserving facilities, arranging necessary services, managing events, and preparing information for board members • Plan logistics for individual donor/prospect and trustee site visits and events, attending events as needed • Prepare expense-related forms, purchase orders, payment requisitions, and reconcile credit card statements • Order office supplies for the department and assist with donor management tasks and prospect list maintenance. Requirements • Proficiency in answering inbound calls and managing both inbound and outbound calls. • Exceptional customer service skills. • Experience with data entry tasks. • Ability to handle email correspondence efficiently. • Proficiency in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word. • Demonstrated ability to schedule appointments. • Experience in coordinating meetings, including annual meetings, and taking accurate meeting minutes. • Strong skills in event planning and management. • Experience in arranging travel and coordinating travel arrangements. • Knowledgeable in preparing and handling expense reports. • Ability to order office supplies when necessary. • Experience in preparing annual reports. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .