Description Robert Half is partnering with a prestigious commercial real estate firm in San Diego to offer a long-term contract employment opportunity for an Administrative Assistant. This role is ideal for a detail-oriented professional who thrives in a fast-paced office environment and enjoys supporting executives and upper management with administrative tasks. Key Responsibilities: + Oversee and maintain office supplies, ensuring the workspace is well-stocked and organized + Manage incoming and outgoing mail to ensure timely distribution + Coordinate catering and lunches for meetings and office events + Perform data entry and maintain accurate records and filing systems + Assist with executive expense reports, ensuring proper documentation and processing + Accurately enter invoice data and collaborate with the AP team for processing + Handle light phone reception duties, including inbound and outbound calls + Utilize software tools such as Microsoft Excel, Microsoft Office, and Microsoft Outlook for administrative support + Work closely with upper management and executives, demonstrating a high level of professionalism and attention to detail Requirements • Minimum of 2 years experience in an Administrative Assistant role or similar. • Proficiency in answering inbound calls, demonstrating excellent customer service and communication skills. • Experience with data entry tasks, ensuring accuracy and attention to detail. • Ability to manage email correspondence effectively, including drafting, sending, and organizing emails. • Experience in handling both inbound and outbound calls, showcasing strong interpersonal skills. • Proficiency in Microsoft Excel for data management and analysis. • Familiarity with Microsoft Outlook for email management, scheduling, and task organization. • Experience in scheduling appointments, demonstrating excellent time-management and prioritization skills. • Ability to coordinate meetings, including organizing logistics, managing attendees, and preparing materials. • Experience in preparing and managing expense reports, showcasing strong financial management skills. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .