Administrative Assistant

Job Description

Responsible for assisting in day-to-day administrative and basic accounting functions of the business unit to ensure accurate, efficient, and timely processes. Assist with various daily, weekly, and monthly administrative functions and process all or some of the following.

ResponsibilitiesAccurate data entry regarding ticketing and dispatching.Maintain daily notes on significant events affecting customer service.Submit end-of-day reports every shift.Effectively communicate with customers.Effectively coordinate site maintenance service provided by external suppliers.Manage contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation, and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with company policy.Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.Assist field operations with informational inquiries to ensure a productive work environment.Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with company policies and procedures, including all Sarbanes-Oxley requirements.Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating, Construction, and Construction Materials to ensure efficiency and accuracy of office needs.Provide purchasing, shipping, and receiving support for field operations as needed to ensure a productive work environment, depending on work location.Provide business development support as needed for communicating with customers (mailings, faxes, invitations, etc.), depending on work location.Essential SkillsProficient in administrative support, Excel, JD Edwards, ERP, Outlook, Microsoft Office, data entry, clerical tasks, filing, administrative assistance, scanning, front desk support, calendaring, and email management.Effective verbal and written communication skills.Ability to work independently and handle multiple tasks with a sense of urgency.Demonstrates ethical and professional business practices.Strong problem-solving abilities and ability to work well under pressure.Excellent organizational skills and attention to detail.Knowledge of company operations, organizational procedures, and personnel.Additional Skills & QualificationsProficient in 10-key by touch.Experience in logistics, Excel data entry, purchase orders, and office support.Computer skills.Work Environment

Standard work hours are Monday to Friday, 6 am to 3:30 pm, with flexibility for start and end times. The role requires floating between Fresno and Bakersfield locations

Pay and Benefits

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bakersfield,CA.

Application Deadline

This position is anticipated to close on Feb 14, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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