**Job Title: Administrative Assistant** **Job Description** We are seeking a dedicated Administrative Assistant to provide comprehensive Sales & Trading Administrative Support. The ideal candidate will efficiently manage customer and vendor interactions, handle high-volume communication, and ensure smooth execution of sales and repair transactions. **Responsibilities** + Accurately enter and manage customer quotes, vendor quotes, purchase orders, sales orders, and repair orders within company systems. + Handle high-volume inbound and outbound calls to vendors and repair stations for pricing, availability, and negotiations. + Manage high-volume email correspondence, ensuring timely and professional follow-ups with customers and vendors. + Track and update ongoing sales transactions, vendor relationships, and repair status. + Assist with researching and sourcing aviation parts, negotiating pricing with suppliers, and ensuring optimal deal execution. **Essential Skills** + Administrative support + Data entry + Customer service + Proficiency in Microsoft Office (Excel, Outlook) **Additional Skills & Qualifications** + Experience in aviation sales, trading, or aftermarket spares preferred. + Strong understanding of commercial sales, trading, and basic aviation concepts. + Comfortable working in a fast-paced, high-intensity environment with a highly driven executive team. + Ability to take direct and blunt direction from executive management and execute tasks with urgency. + Exceptional organizational and multitasking skills, able to handle multiple priorities. + Strong verbal and written communication skills to interact with vendors, customers, and internal teams. + Availability to work early morning hours to support global aviation markets. + Proficiency in ERP/CRM systems is a plus. **Why Work Here?** Join our team and enjoy a dynamic work environment that emphasizes professional growth and collaboration. We offer a supportive culture that values your contributions and provides opportunities to excel in fast-paced setting. **Work Environment** You will work in an engaging, fast-paced environment that supports global aviation markets. Early morning hours are required to meet the needs of our international clients. The role involves frequent use of Microsoft Office Suite and ERP/CRM systems, and you will be expected to maintain a professional demeanor in all interactions. **Job Type & Location** This is a Contract to Hire position based out of Santa Ana, California. **Pay and Benefits** The pay range for this position is $26.50 - $31.25/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) **Workplace Type** This is a fully onsite position in Santa Ana,CA. **Application Deadline** This position is anticipated to close on Feb 20, 2025. **About Aerotek:** We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.